Reimbursement
Receive Up to $100:
The University may reimburse you up to $100.00/year for a membership to any commercial fitness facility OTHER than SamFit. There are two options listed below and depending on how you pay for your membership you may be eligible to receive a reimbursement. Some gyms offer a discount to WesternU students – please see below for locations.
Exclusions Apply:
Student must be enrolled in a membership (monthly or annual) to any commercial fitness facility or online gym membership. Purchasing a set/package/plan of individual classes does not constitute a membership (e.g. yoga classes, cycling, etc.). Apartment complex facilities, unless optional and billed separately, are not eligible.
We’ve expanded the reimbursement option to include online memberships as this may be a more beneficial to students. Please note that the same rules and restrictions apply.
- The membership must be in your name.
- If prepaid, must show proof of payment for the full year (at least 10-months with in the current academic year July-June) Specifically, this includes an active membership for following periods: July-April, August-May, or September-June.
- If monthly, you must have proof of payment for at least 10-months within the current academic year July-June
- Payments can be made to different locations. For example: online gym for 6 months and then an in-person gym for 4 months
- The online membership must have a physical fitness/activity component.
- Class passes, punch cards, home equipment and supplies are not eligible.
- Only one reimbursement request accepted per student each academic year.
Deadlines:
The deadline to submit your paperwork is determined by how you pay for the membership. Please see below.
To qualify for this reimbursement for the 2025-2026 academic year with an annual/prepaid membership you must:
Complete the reimbursement request form and provide documentation showing the membership is:
- In your name (the student)
- Paid in full (proof of payment required)
- Active for the full academic year (at least 10 months between July 1 and June 30)
Specifically, this includes an active membership for following periods: July-April, August-May, or September-June.
DEADLINE TO SUBMIT PAPERWORK:
September 1, 2025
I’m ready, submit my request
To qualify for this reimbursement for the 2025-2026 academic year with a month-to-month membership you must:
Complete the reimbursement request form and provide documentation showing:
- The membership is your name (the student)
- You’ve paid ten (10) consecutive months of dues
(proof of payment for all ten months required) - The ten (10) months of dues were paid during this academic year (July 1 – June 30). Specifically, this includes an active membership/proof of payment for following periods: July-April, August-May, or September-June.
Acceptable forms of proof include a financial history report from your gym (preferred). Credit card statements will be accepted if the gym cannot provide you a financial history report, but all information not related to the gym membership must be blocked out.
DEADLINE TO SUBMIT PAPERWORK:
June 1, 2025
I’ve paid for 10-months, submit my request (This form will open April 2025)
If you choose to enroll with one of the following gyms, please follow the directions listed above to be eligible for a reimbursement from the University. For more information on these gyms, visit our Discounts page or contact the gyms directly.